In the corporate world, it’s all about the big picture. However, in event planning, the details make all the difference. So, when planning your next corporate event, the following list of practices are important to keep in mind. They will help your event run smoothly, alleviate stress, and ensure that your guests have the most enjoyable experience possible. Here are a few of the best practices that should be followed by both yourself and your professional San Diego Party Catering company.
Know the Purpose of Your Event
In order to successfully plan a corporate event, the first step is to know the purpose. Will your event be an Open House, a Grand Opening, an Award Dinner, or a Customer Appreciation Celebration? What types of menu options will you need to make your event a success? By choosing a respected and professional San Diego Party Catering company, you can be confident that your event, regardless of the purpose, will be handled with the highest level of care and expertise.
Stay Organized
Organization is key – especially in corporate event planning. It can be useful to keep a folder of all relevant documents, such as receipts, floor plans, and invitations. This way, all of your important papers and contracts are always easily accessible. Even further, the importance of a detailed, customized to-do list should not be overlooked. This list should include long-term tasks, daily errands, and one master calendar of meetings related solely to the event. The folder and list will allow you to double and triple check that everything is place on the day of the event, ensuring that your entire event runs seamlessly.
Delegate Responsibilities
While you may have confidence in your abilities, planning a corporate event is a massive undertaking. It might prove beneficial to delegate some of the planning responsibilities to other coworkers. This way, you will not feel too overwhelmed! You will also have more time to focus on your corporate responsibilities. Even further, delegating responsibilities across different departments allows for increased communication and the sharing of ideas. People specializing in different disciplines have different skill sets. Why not ask a coworker in the marketing department to create and distribute the invitations? Or perhaps a friend in the finance department could draft a budget. You might meet new people at your company and form new relationships.
Create a Budget
Before any concrete decisions can be made, a budget should be created. You must know how much money your company has allotted for this event in order to avoid overspending. Once you have a budget in place, you can begin choosing your venue, caterer, and entertainment options. By choosing a San Diego Party Catering company with years of experience to help with your corporate event, you are guaranteed to be working with professionals in the field who know how to accommodate all types of budgets.
Personalize Your Event
When you use a well-respected Party Catering company such as Personal Touch Dining, your next corporate event will be completely customized to your company. Only the most highly experienced catering companies will offer a variety of menus and bar services to match any event you can imagine. By choosing the right vendors, the personalization of your event will take many forms, including your choice of menu, drinks, and entertainment, such as a speaker or a DJ. It’s important to book your vendors and entertainment well in advance to ensure you have the highest level of talent.
Promote Your Event
After you have decided on your event purpose, organized accordingly, created a budget, and personalized the event to your company’s specific needs, you’re ready to promote your event. Start by creating a list of people in your company to invite. Then, decide how you will encourage attendance and participation. For example, how will you let guests know about the upcoming event? Will you send physical invitations, or rely on an email platform? If you are sending an email, keep in mind that there are many providers to choose from, such as Punchbowl, Paperless Post, and GreenVelope. Each of these has their own features, limitations, and inn some cases associated costs.
For physical invitations, you will want to plan further ahead. For example, you will need time to select the type of stationary, the font, and the quantity of invitations to send. It is also important to have a list of physical addresses for all attendees. For electronic invitations, much less advanced planning is necessary, but it is still important to give guests some advance notice of the event so that they can plan their schedules accordingly.
